How should I structure labor charges?

You can charge by the hour (common rates: $40-$85/hr) or by the project. Many shops use a hybrid approach with flat rates for standard items and hourly rates for custom work. Always itemize labor separately from materials for transparency.

Should I charge a deposit?

Yes, most upholstery shops require a 50% deposit before ordering fabric and starting work. This covers your material costs and protects against abandoned projects. Include deposit terms clearly on your invoice.

How do I handle fabric markup on invoices?

Industry standard is to mark up fabric 15-25% above wholesale cost. Some shops charge a separate "sourcing fee" instead. Either approach is acceptable — just be consistent and transparent with your pricing structure.

Can I add my shop branding to the invoice?

This generator lets you add your shop name, contact information, and customize the invoice layout. For full branding with logos and custom colors, try StitchDesk's built-in invoicing feature.

Upholstery Invoice Generator

Generate professional invoices for your upholstery shop. Add line items for fabric, foam, labor, hardware, and extras. Export clean invoices that build client confidence.

Invoice Details

Shop / Business Name

Client Name

Project Description

Line Items

Tax Rate (%)

Deposit (%)

StitchDesk AI

Upholstery expert assistant

Hey! I'm your shop assistant.

Ask me about yardage calculations, fabric recommendations, pricing, or anything upholstery.

StitchDesk AI may make mistakes. Verify yardage before ordering.

Frequently Asked Questions

A complete upholstery invoice should list fabric cost and yardage, foam and fill materials, labor hours and rate, hardware (buttons, zippers, legs), pickup/delivery fees, and any applicable tax. Include your shop name, client details, and payment terms.

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AI-powered yardage calculations, project tracking, invoicing, and more — built for upholstery shops. Join the waitlist.

Disclaimer: This tool provides estimates for planning purposes only. Actual material requirements, costs, and timelines may vary based on specific project conditions, fabric characteristics, and craftsmanship requirements. Always verify calculations with your own measurements and professional judgment.